First I must say that I think Google Apps are great. They may not do everything, but they have revolutionised my working life!
So, what are they?
Basically, they are a collection of programs which do specific jobs.
The first three resemble the three most used programs of the Microsoft suite, i.e. Word, Excel and Powerpoint.
Google Docs – Like a simple version of Word.
Google Sheets – Like a simple version of Excel.
Google Slides -Like a simple version of Powerpoint.
Plus, there are more:
Google Drive – The cloud space where the documents live.
Google Forms – Easy-to-make forms and questionnaires.
Google Drawings – Basic drawing program.
Google Calendar – Shareable calendar.
Google Sites – Create your own websites.
And there’s Gmail.
So, what are the advantages of using these?
I’ll start with what I think is the biggy:
Collaboration: You can work on the same document at the same time as your colleagues. So, no having to email documents around.
Always at the latest revision: All the document changes are live and can be seen by all those with access to the file. So, everyone sees the latest version of the document.
Access to every change: The document continually saves and stores every revision in the cloud. This means if you can go back to any revision, right back to when the file was first made.
Files and folders shared with ease: Files and folders can be private (your eyes only), shared with specific people, shared with any with a link or with anyone in the world.
It’s free!: And with that you get all the Apps and 15Gb of Drive space in the cloud, which can be expanded.
Your beloved Microsoft documents can be viewed and edited within Google Apps or if you want you can convert them to Google Apps.
How do I get these?
You’ll need to set up an account with Google (free) and automatically you will receive full use of all the Apps mentioned above. My blog post “How to set up a Google Account” details how to do this.
eBooks now available on Drive, Forms, Sheets, and Docs:
- “Beginner’s Guide to Google Drive” – iBooks store / Kindle store
- “Beginner’s Guide to Google Forms” – iBooks store / Kindle store
- “Beginner’s Guide to Google Sheets” – iBooks store / Kindle store
- “Beginner’s Guide to Google Docs” – iBooks Store / Kindle store
- “Beginner’s Guide to Google Slides” – iBooks Store / Kindle store