Google Drive – How to access it

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You’ve got a Google account, so how do you access your Google Drive and its contents?

  1. Go to www.google.com
  2. In the top right-hand corner, you’ll see a blue “Sign In” button.  Click it and this will take you to the Google sign in page.

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3. Type in your username, i.e. the part before “@gmail.com” in your Gmail address.  E.g. brgablog@gmail.com > type in: brgablog  Press “Next”.

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4. This takes you to the password screen.  Type in your password and click “Sign In”.

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5. You’re now logged in! 🙂  Now where is that Drive?  In the top right-hand corner, next to “Images”, you’ll see nine little squares.  Click on that and various options will appear.

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6. Click on “Drive” and this will take you to your main Drive folder.

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If this is your first time, there will be very little in it.  See my blogs on what the menus do.

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eBooks now available on Drive, Forms, Sheets, Docs, and Slides:

Baz Roberts (Flipboard / Twitter / Google+)


 

How to set up a Google Account

You’ll need a Google account to access the Google Apps.  Below are step-by-step instructions on how set one up.

  1. Go to the Google account set up page.
  2. Fill in the form with your details:
    • name
    • your new email address (username+@gmail.com)
    • password
    • your birthday
    • gender
    • phone number (security code may get sent to here)
    • your current email address (in case you need to reset your password)

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The last part is an anti-spam check, so just type in the numbers you see in the picture.

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3. Then click “Next step”.

4. You’ll be asked to agree to Google’s Terms of Service.  Just click “I Agree”:

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You’ll then be presented with a welcome screen confirming your account has been set up.  Easy peasy! 🙂

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So, now what? See my blog on Google Drive.


eBooks now available on Drive, Forms, Sheets, and Docs:

Baz Roberts (Flipboard / Twitter / Google+)


Google Apps – What are they??

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First I must say that I think Google Apps are great.  They may not do everything, but they have revolutionised my working life!

So, what are they?

Basically, they are a collection of programs which do specific jobs.

The first three resemble the three most used programs of the Microsoft suite, i.e. Word, Excel and Powerpoint.

GDocsGoogle Docs – Like a simple version of Word.

GFormGoogle Sheets – Like a simple version of Excel.

GSlidesGoogle Slides -Like a simple version of Powerpoint.

Plus, there are more:

drive-logoGoogle Drive – The cloud space where the documents live.

GFormGoogle Forms – Easy-to-make forms and questionnaires.

GDrawingsGoogle Drawings – Basic drawing program.

GCalendarGoogle Calendar – Shareable calendar.

GSitesGoogle Sites – Create your own websites.

GmailAnd there’s Gmail.


So, what are the advantages of using these?

I’ll start with what I think is the biggy:

Collaboration: You can work on the same document at the same time as your colleagues.  So, no having to email documents around.

Always at the latest revision: All the document changes are live and can be seen by all those with access to the file. So, everyone sees the latest version of the document.

Access to every change: The document continually saves and stores every revision in the cloud.  This means if you can go back to any revision, right back to when the file was first made.

Files and folders shared with ease: Files and folders can be private (your eyes only), shared with specific people, shared with any with a link or with anyone in the world.

It’s free!: And with that you get all the Apps and 15Gb of Drive space in the cloud, which can be expanded.

Your beloved Microsoft documents can be viewed and edited within Google Apps or if you want you can convert them to Google Apps.


How do I get these?

You’ll need to set up an account with Google (free) and automatically you will receive full use of all the Apps mentioned above.  My blog post “How to set up a Google Account” details how to do this.


eBooks now available on Drive, Forms, Sheets, and Docs:

Baz Roberts (Flipboard / Twitter / Google+)